Pupil Trip & Mileage Tracker
The same one-touch idea, pointed at the paperwork no transportation office enjoys: mileage and ridership tracking. When a driver finishes a route or a trip, they tap Log Trip / Mileage and, in a few taps, record what kind of trip it was, how many students rode, the start and end time, and the odometer. At the end of the month, the report writes itself.
It's optional - an add-on to One-Touch DVIR at $10 per driver per month.
A trip logged in seconds becomes a report by itself.
The driver taps Log Trip / Mileage, picks the trip type, sets the pupil count, confirms the time and odometer, and signs with their PIN. That's the whole job. The reading carries forward to the next trip, and at month's end every entry rolls up into a clean mileage and ridership report for the business office.
Watch a single trip go in — and turn into the month-end report a supervisor actually opens.
What a driver captures, in a few taps.
Four things, and most of them are one tap. Every trip is signed with the driver's PIN and logged the same way an inspection is.
Standard Route, Field Trip, Sports & Extracurricular, or Administrative. One tap. The categories are configurable per district.
Separate Elementary and High/Middle School tallies, with plus and minus steppers. They add to a daily total for you as you go.
Enter the start and end time once. The system turns it into minutes and hours behind the scenes — no math for the driver.
Start and end reading; the miles compute themselves. The starting odometer carries forward from the bus's last logged trip, so most days the driver doesn't type it at all.
Four trip types — yours to relabel.
Out of the box, every trip falls into one of four buckets. A district can rename them, switch ones it doesn't use off, or set which ones require a description.
- AStandard Route — the daily home-to-school and school-to-home runs.
- BField Trip — museums, events, out-of-district destinations.
- CSports & Extracurricular — athletics, activities, and after-school programs.
- DAdministrative — shop runs, fuel, and everything that isn't carrying students.
Why it matters: separating standard-route miles from everything else is exactly the split your state reporting and reimbursement paperwork asks for — and the one drivers most often get wrong on paper.
The report generates itself.
On its own schedule each month — separate from your DVIR compliance dossier — the system reads every logged trip and emails a mileage and ridership report to the business office. Nobody assembles a spreadsheet. Nobody chases drivers for odometer slips.
- Standard-route miles broken out from field-trip, sports, and administrative miles
- Pupil counts by level — Elementary, High/Middle School, and total
- A per-trip ledger with the date, trip type, odometer span, and miles
- Per-bus totals for days operated, trips, and miles
- Built for your state's mileage-reimbursement and ridership reporting, and for audit
- Everything lives in your district's own Google Sheet — the report just reads it, and the data never leaves your control
$10 per driver per month.
The Pupil Trip & Mileage Tracker is an optional add-on to One-Touch DVIR — $10 per driver per month on top of your core DVIR plan. Keep it if it is earning its place; turn it off if it is not.
Do we have to use it?
No. The tracker ships off by default. The core inspection app works exactly the same whether or not the tracker is turned on — you add it only if your district wants mileage and ridership tracking.
Where does the trip data live?
In your district's own Google Sheet, in its own tabs — right alongside your inspection records. The monthly report just reads from it. You own the data, forever.
Does it slow the driver down?
No. The starting odometer carries forward automatically, the pupil counters total themselves, and trip type is a single tap. A standard route logs in seconds, after the inspection the driver is already doing.